Author Instructions

Author Instructions

For papers to be included in the Technical Program and be presented at OCEANS Conferences, the following requirements must be met:

The length of the technical program paper must be between 4 and 10 pages, including figures and references. Do not include blank page(s) at the end to achieve the minimum length.

The paper must be formatted to U.S. letter size (8.5 by 11 inches). To assist in the preparation of the paper, style templates for MS-Word and LaTeX manuscripts can be downloaded directly from the IEEE website.

The Word templates are designed for recent versions of Microsoft Word. When opening a Word template, if you receive an alert that the template was created by a newer version of Word, then follow the prompts to download and install the Word converter. Failure to do so may result in an inability to save your manuscript.

Note: Please remove the copyright string from the template footer, before submitting your final paper.  The conference’s technical committee will insert the correct footer information prior to submitting your final paper for publication.

Carefully proofread and check the layout of your paper before going through the following steps as it will save you time.

Log in to IEEE PDF eXpress (https://ieee-pdf-express.org/) and create an IEEE Xplore®-compatible PDF file of your paper.

The IEEE PDF eXpress conference ID is: 52467X

For each conference paper, click “Create New Title.” Enter identifying text for the paper (title is recommended but not required). Click “Submit Source Files for Conversion.” Only PDFs created using IEEE PDF eXpress will be accepted.

Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File. ”You will receive online and email confirmation of successful upload. You will receive an email with your IEEE PDF eXpress-converted PDF attached, usually within a day.

The file returned from the PDF eXpress site is the file that you will upload to your OCEANS 2023 Limerick Author Dashboard. Please save it to your computer where you can access it when uploading the PDF to you author dashboard.  Prior to uploading your final paper, you must first complete the online copyright with IEEE, register for the conference, both actions initiated through the you author dashboard.

For your dashboard login, use the email address and password sent in your acceptance email. The deadline for all final papers is Monday, 10 April 2023. Please note that only the designated corresponding author for a paper submission will receive a login account to the author dashboard.

You will be required to complete IEEE copyright form. Note that receipt of your paper by this conference constitutes release for open publication by IEEE. No cancellation of such release is permissible after submission in this step.

You will be required to initiate the author/paper process through your author dashboard, in order correctly to apply your paper number(s) to your registration record.  Authors who initiate their registrations directly through the public portal will not receive appropriate registration credit for their papers.

Registration of the paper also registers you as a full delegate for the conference. A single paper registration fee can be applied to up to three papers on which you are a co-author. To include additional papers, simply enter their abstract numbers in the provided fields during the paper registration process.  The registering author on any paper registration must be a listed co-author on the paper being registered.  All paper registrations must be paid at the full conference rate; we cannot offer student discounts for paper registrations.

The conference registration rates will be posted shortly.

Upload your paper(s) as IEEE Xplore®-compatible PDF files returned to you by email from the IEEE PDF eXpress website. You may verify receipt of your paper by downloading it from your author dashboard.

You will be required to enter keywords to tag and describe your paper.

The conference proceedings published in conjunction with the conference may contain your paper, but that is not the official publication and cannot be cited in other literature. Papers will be published through IEEE Xplore about two months after the conclusion of the conference.